Business Systems and Payroll are a part of the Business Services Division and the Manager reports directly to the Assistant Superintendent (CBO). The Manager is responsible for the HP e3000 mainframe computer, which is housed in our data center. Offices are located in the Administration Building at 3350 Education Drive across from Cuesta Community College.

Services provided by the data processing staff include all production and processing for districts and county office for:

• Payroll Warrants
• Notice of Deposits
• Accounts Payable Warrants
• Purchase Orders
• W2's
• 1099's
• Quarterly DE6 disks
• Data Archiving

We are responsible for maintenance and installation of updates to the Quintessential School Systems financial software, distributing documentation pertinent to the end users of the software, and providing on-going district support. The financial system serves as the backbone for the accounting, payroll, human resources, purchasing, and warehouse (stores) functions for the districts and county office. Maintaining the security of our system is also a system management priority.

In the ever-changing world of technology, there are always upgrades and improvements on the horizon. This past year we converted the entire production process to laser self-mailers. This extensive project involved the purchase of new equipment, software, forms design and development, and re-structuring our production process. Some of the current and pending projects of this department are:

• Migration of QSS software from current menu system to QCC a graphic user interface
• Implementation of Teacher Credential Downloads
• SEID Project

We are committed to assisting districts and the county office in meeting their requirements both as employers and reporting agencies.

Production Schedule

Check calendar carefully. Calendar is subject to change due to Holidays and /or payrolls.

• Purchase Orders Daily @ 3PM
• Accounts Payable M & W @ 2PM

  
  Data Processing Calendars