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The Internal Fiscal Services Department is part of the Business
Services Division and the Director reports directly to the Assistant
Superintendent (CBO). Offices are located in the SLOCOE Administration
Building, 3350 Education Drive and Highway 1 in San Luis Obispo,
CA.
The Internal Fiscal Services Department is responsible for the
Internal Accounting Functions of the San Luis Obispo County Office
of Education, including budget, accounts receivable, accounts payable,
grant and support, position control, payroll, and insurances. The
Internal Fiscal Services Department is also responsible for the
District Payroll Support for all of the K-14 school districts within
San Luis Obispo County, including retirement reporting and tax reporting.
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Caty Keller, Director

Budget
Inter-Departmental Invoicing
Tax / W2 Reporting |
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805-782-7213 |
Sandi Doria
Educational Support Services Support |
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805-782-7299 |
Kim
Burke
Student Programs and Services Support/
Grizzly Charter Support |
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805-782-7294 |
Katy Bates
Alternative Education, Child Development and CREEC Support/Account Receivables |
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805-782-7238 |
Tunde Banffy
Accounts Payable/1099 Reporting
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805-782-7214 |
ACCOUNTS PAYABLE INFORMATION
Per Diem Rates for Meals: (if meals are included in conference
package, no reimbursement will be issued)
Breakfast $10.00 (suggested)
Lunch $15.00 (suggested)
Dinner $20.00 (suggested)
MAXIMUM OF $45.00 PER DAY - (No Exceptions)
Lodging: Payment to cover the cost of room reservation. (Must submit
receipt)
Mileage: Will be reimbursed at current IRS rate. The IRS rate for
calendar year 2007 is 48.5 cents per mile.
Form 2214.2A (Use of Personal Automobile) must be on file in the
Business Services Department before payment can be made for mileage.
A copy of the conference flyer or agenda must always accompany
a Conference Claim form or any claim form when requesting per diem,
mileage, lodging, or any other expenses incurred for attendance
at a conference and/or meeting.
All claims for reimbursement must have original itemized receipts.
Credit card slips are not acceptable in lieu of an itemized receipt.
The minimum processing amount for any claim is $20.00. All claims
must be submitted within 60 days of occurrence. Exceptions will
be made only if the amount of the claim is less than $20.00. In
this case, claims may be held and submitted together when they exceed
the minimum processing amount.
A petty cash system is available for immediate reimbursement on
claims less than $20.00. Itemized receipts attached to a completed
PETTY CASH form must be presented in person to the Accounts Payable
Department.
Frequently Asked Questions:
What is the difference between a Miscellaneous Claim Form and
a Requisition Form?
A Miscellaneous Claim Form is for reimbursement of items already
purchased. A Requisition Form will generate a Purchase Order.
Who needs to sign my claim form?
The claimant must sign the form and then forward it for approval
as established by each department. Usually the supervisor signs
the form and then the department head.
How long will it take to receive my check after I submit my
claim form?
You can expect payment within 30 days of being received by Accounts Payable.
What is the difference between a Consultant Contract and an
MOA?
Any school district (including Cuesta College) employee within
San Luis Obispo County requires a MOA with the employing school
district when they are going to be paid for participation in a SLOCOE
activity.
Any person who is not an employee of SLOCOE or a school district
(including Cuesta College) within San Luis Obispo County requires
a Consultant Contract with SLOCOE when they are going to be paid
for participation in a SLOCOE activity. An Affidavit Certifying
Department of Justice Clearance or an Exemption from Department
of Justice Clearance Requirement in compliance with AB1610, the
Michelle Montoja Act of 1997, a W-9 form, and a 1099 information-reporting
memo shall accompany all Consultant Contracts.
Who signs as the SLOCOE representative on a consultant contract?
The Director of Internal Fiscal Services is the SLOCOE representative.
Who signs as the SLOCOE representative on the fingerprint exemption
waiver?
The Personnel Department is the SLOCOE representative.
How soon after the services are performed can the consultant
expect payment?
Providing the original, signed consultant contract and back-up
documents are on file in Accounts Payable, the consultant can expect
payment within thirty days of receipt of invoice in Accounts Payable.
What is the "Use Tax" that sometimes appears on the
blue copy of my purchase order?
Sales Tax is required on all purchases made. When an out of state
company does not charge the sales tax directly, our system automatically
calculates the amount of "Use Tax" due. This tax is paid
directly to the State of California on a quarterly basis.
I've received the items I ordered. Now, how do I okay it for
payment?
If the items were ordered using a purchase order and were shipped
to you via SLOCOE's Receiving Department, mark your blue copy of
the purchase order as "okay to pay", attach the packing
slip, and send to SLOCOE's Receiving Department.
If no purchase order was used, code the packing slip as okay to
pay, obtain approval signatures as required by your department,
and send the coded packing slip to Accounts Payable.
DOWNLOADABLE FORMS/TEMPLATES
GASB 34 Capitalization Threshold Policy - MS Word Document
Investment Policy - MS Word Document
Debt Management Policy - MS Word Document
Form 2214.2 A Use of Personal Automobile Form - PDF Document
Exemption from Department of Justice Clearance Requirement Form - MS Word Document
The following forms have been moved here. You will need to use your SLOCOE email address and password to access them.
1099 Information Reporting Memo
Form W-9
Mileage Calculator
Conference Claim Form
Petty Cash Form
MOA
Consultant Contract
Claim (Miscellaneous Items) Form
Mileage Expense Claim Form
Affidavit Certifying Department of Justice Clearance Form
Links to Resources
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