Business Systems and Payroll

PAYROLL

The San Luis Obispo County Office of Education provides a uniform payroll system that serves school districts, community colleges, charter schools, and the County Office of Education. The payroll and retirement units function as intermediaries between the state and federal reporting agencies and CalPERS and CalSTRS retirement systems. The Payroll Processing unit provides support and assistance in processing payroll, Federal and State tax reporting, and W-2s. The unit provides technical support and advice regarding payroll law compliance and other payroll-related matters. Other services include:

• Direct Deposit processing and reversals
• Payroll warrant replacements and cancellations
• Processing of wage garnishment orders
• Salary abatements
• Taxed Sheltered Annuities (TSA) processing
• Payment of state and federal payroll withholding taxes
• Maintenance of voluntary deduction codes
• Retiree Health & Welfare and Health Benefit Reconciliation
• Payroll Vendor Maintenance

RETIREMENT

The CalPERS and CalSTRS Retirement Reporting units in Business Services are an intermediary between San Luis Obispo County school districts and the California Public Employees’ Retirement System (CalPERS). The units assist in reporting employee payroll records to the CalPERS and CalSTRS systems and provide support, assistance, and direction to districts by properly coding payroll earnings for retirement law compliance. Services provided by the CalPERS and CalSTRS Retirement units include:

• Legislative updates
• Monitoring membership qualifications
• Processing of retirement forms for membership, separations, and service credit
  corrections
• Review and processing of Retirement System Election forms
• Reporting of retired annuitant earnings
• Purchase and redeposit of retirement service credit
• Assistance with retirement related audits and corrections
• Resolutions and contract amendments such as Golden Handshakes and exception to
  the 180-day wait period for retired annuitants

If you are an employee and have any payroll or retirement related questions, please contact your employing LEA directly. SLOCOE employees should contact SLOCOE payroll. If you are a district office employee and need assistance with CalSTRS or CalPERS-related matters, contact the SLOCOE payroll unit.

BUSINESS SYSTEMS

Business Systems staff provides daily technical support to all users of the system, develops and delivers in-person and online professional development courses and resources to improve staff use of the financial system to support programs and services. Our team is the liaison between QSS developers and the users by reporting issues to them and to the support forum in order to find resolutions as quickly as possible. Quintessential School Systems (QSS/Harris) is a complete administrative solution for public school districts. It is a fully integrated system that includes General Ledger, Accounts Payable, Invoice Billing Management (IBM), Absence Tracking, Payroll, Fixed Assets, Stores Inventory, Personnel, Position Control, and Requisition Routing. QSS/QCC is utilized by K-12 schools, county offices of education, and community colleges nationwide. QSS/QCC system services and support that we provide for the County Office and local school districts are as follows:

• Ongoing maintenance of the servers and associated peripherals
• Employee Self-Service (ESS) website
• Software update and patch installation
• User security and account management
• System administration
• Payroll printing and reporting
• Accounts payable printing and reporting
• Routine periodic report runs
• Quarterly DE6 reporting
• Annual processes such as fiscal year transition
• W-2 printing and reporting
• 1099 printing and reporting
• 1095 printing and reporting